Privacy Policy

Who we are

South Wales Outdoor Activity Providers Group is a Company Limited by Guarantee (No 11492917), whose registered address is Bryn Bolgoed, Libanus, Brecon LD3 8EP.

Our website address is:

What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Membership Information

We collect information from paid-up members that we need to enable us to manage your membership, including administration of activity access arrangements where applicable.

Contact forms

If you contact us using one of our contact forms, the data you enter in the contact form will be sent to us by e-mail so that we may respond appropriately.

Newsletter Subscriptions

If you subscribe to one of our newsletters, the data you enter in the subscription form will be used to send you periodical e-mail updates.


If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our WordPress login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser. When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.


We may analyse your personal data to identify trends in our subscribers, including but not limited to responses to e-mails, blog posts and comments.

Who we share your data with

Your personal data obtained through user registration or subscription forms will be used by SWOAPG only for the purpose of managing your membership (including publication of a register of members as required by Company Law); and communicating with you about and our activities. If you have consented specifically to this, your data will also be shared with land managers (e.g. Natural Resources Wales) for the purpose of managing activity access arrangements and posted on our website as a membership list.

Data on this website is processed in accordance with their own privacy policies by our webhost 1&1 IONOS.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users and members that register on our website, we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

If you e-mail us, the e-mail and its content may be retained indefinitely as a record of our correspondence with you.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Contact information used to send newsletters to registered users and subscribers will be transmitted via our e-mailing service mailgun.

Your contact information

Your contact information that we hold is covered by the privacy arrangements described on this page.

Additional information

How we protect your data

We store your data securely on systems that meet all current data protection standards. This includes a WordPress website hosted by 1&1 IONOS. Your personal information is stored primarily on servers based in the UK and Europe, and is accessed by our staff and volunteers for the purposes set out above.

What data breach procedures we have in place

We do not currently have any specific data breach procedures in place since we rely on the procedures of our web- and mail-hosts to notify us and our users of any breaches that occur with our data processed by them.

What third parties we receive data from

We do not currently receive personal data from third parties.

What automated decision making and/or profiling we do with user data

We do not do any automated decision making and/or profiling with user data.

Industry regulatory disclosure requirements

We maintain for public inspection a register of paid-up members as required by Company Law.